Erasmus+ Exchange Program for Academic and Administrative Staff of Ilia State University

What steps does the application go through before final selection?

• Detailed information on competition stages, criteria, and deadlines is available in the document: Rules and Procedures for the Administration of the Exchange Program for Academic and Administrative Staff.

On what basis are candidates nominated for administrative staff?

• During the administrative staff competition, candidates with valid applications will be interviewed. Based on the assessment from the interview, the interview committee decides on nominations to the host university (see Article 2.4).

On what basis are candidates nominated for academic staff?

• During the academic staff competition, information about candidates with valid applications is sent to the host university(s) for final selection. If the host university declines to select candidates, Ilia State University ranks valid candidates using a bonus system that considers the following factors: previous participation in exchange programs, language certificate, work experience, cooperation with the host university, academic position (see Article 2.5).

What procedures must be completed at the home university before mobility?

• Before Erasmus+ mobility, academic and administrative staff must contact the Rector (for academic staff) or the Head of Administration (for administrative staff) regarding travel authorization no later than 3 working days before departure.

• Travel authorization procedure during Erasmus+ mobility for academic staff

• Travel authorization procedure during Erasmus+ mobility for administrative staff

When will I receive the scholarship at the host university?

• Scholarship conditions, as well as the period, vary depending on the host university and the regulations of the specific country. The selected candidate must carefully review the Grant Agreement, which contains detailed information regarding the scholarship. For additional questions, contact the host university’s International Relations Office or Erasmus+ program coordinator.

• Moreover, in most cases, the scholarship is provided after the mobility begins. Therefore, it should be noted that the candidate may need to cover some mobility-related expenses before receiving the scholarship.

What procedures must I follow at Ilia State University after mobility?

• After mobility, the exchange program participant must complete and submit to the International Relations Office, within 2 weeks, the activity report of the actions carried out during mobility and attach the (teaching) materials used. They must also describe the results in detail and attach evidence (if available).

• After mobility, the participant must complete the International Relations Office questionnaire.

• Within one month after mobility, the participant must carry out pre-planned dissemination activities (presentation, public lecture, uploading the report to a website, etc.). Information about the planned activity must be immediately communicated to the International Relations Office.